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Tracking FMLA Compliance with an Automated Solution

10/17/18 10:03 AM

The Family and Medical Leave Act (FMLA) requires employers with 50 or more employees to grant eligible employees twelve workweeks of leave in a 12-month period for:

  • the birth of a child and to care for the newborn child within one year of birth;
  • the placement with the employee of a child for adoption or foster care and to care for the newly placed child within one year of placement;
  • to care for the employee’s spouse, child, or parent who has a serious health condition;
  • a serious health condition that makes the employee unable to perform the essential functions of his or her job;
  • any qualifying exigency arising out of the fact that the employee’s spouse, son, daughter, or parent is a covered military member on “covered active duty;” 

  • Twenty-six work weeks of leave during a single 12-month period to care for a covered service member with a serious injury or illness if the eligible employee is the service member’s spouse, son, daughter, parent, or next of kin (military caregiver leave).

Young worried couple paying to experienced doctor for visit

Employees must be allowed to return to work, and their benefits must continue without interruption after FMLA leave. Many businesses find it difficult to interpret state and federal laws regarding other types of employee absences. Employers must also detect and respond to an employee’s need for leave within five business days— even if the employee doesn’t submit a formal FMLA request.

These intricacies make it hard to track leave using “sticky notes” and spreadsheets. With automated workforce solutions, you can:

  • Track leave periods, required and completed documents, and accrual balances.
  • View real-time reports so you can see how absences affect the employee’s accrual balances and work schedule.
  • Improve transparency between employees and management.
  • Provide a paper trail to help improve communications around leave requests and open leave cases.

To learn more about FMLA, the U.S. Department of Labor offers the Family and Medical Leave Act Guide for Employers.  This Guide, along with our own Managing Regulatory Compliance whitepaper can assist you in staying update and compliant when it comes to state and federally-regulated employee law. 

managing regulatory whitepaper

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