Payroll Release Notes April 2019
by ONEMINT Product Development, on 4/5/19 1:29 PM
Washington FLI Tax Setup – Employee and Employer Calculation
WFR-101433: The Washington FLI premium is .4% of an employee’s gross wages. In the Washington FLI tax settings, the system has now been updated so that the percentage withheld from the employee’s pay and the percentage paid by the employer can now be entered separately. The system calculates the premium due (.4% of the employee’s gross wages) and withholds the EE Rate percentage of that amount. The employer pays the ER Rate percentage. The calculation is based on the gross wages earned by the employee each payroll until the annual gross wage limit of $132,900 is reached.
The tax settings are found under Company Settings > Payroll Setup > Tax Settings.
This configuration is designed to provide flexibility to employers in defining the percentage of the premium that is paid. Employers should be careful to observe the regulations when setting EE and ER Rates. The limits and exceptions in the regulation are described below, but to provide an appropriate level of flexibility, the system does not validate the rates to ensure that the regulations listed below are followed.
According to the regulation, employers who choose to withhold premiums from their employees can withhold up to 63.33% of the total premium. Employers would then be responsible for the paying the other 36.67% of the total premium. Employers can elect to pay all or some of the employees’ portion of the premium on their behalf.
Employers with under 50 employees are not required to pay the employer portion of the premium. The Employment Security Division will determine the size of your business based on the first quarter 2019 return for the entire 2019 tax year. The system will not calculate the employee count. The user will be responsible in determining the business size for 2019.
Previously, the system did not provide this flexibility and calculation errors may have occurred. Consequently, users should run a reconciliation payroll to adjust for any calculation errors that may have occurred because of the previous setup.
Payroll Recap & Funding (Pre Process) (Beta) Report
WFR-101879 – A new Payroll Recap & Funding Report (Pre Process) (Beta) is now available. This report will show total funding (less invoice amount) at all stages of the payroll process. The report is available in both the New and Classic UIs.
In the New UI, the report can be accessed from the Payroll Recap & Funding (Pre Process) (Beta) report under My Info > My Reports > Payroll Reports or by clicking the Payroll Quick Links icon from a specific payroll in the Payroll > Process Payrolls report.
In the Classic UI, the report can be accessed from My Reports > Payroll > Payroll Recap & Funding (Pre Process) (Beta), or by clicking on the Payroll Quick Links icon for a specific payroll under Manage Payroll > View All Payrolls.
Mobile Application: Historical Pay Statements not in Default EIN
WFR-91537: Employees in multi-EIN companies can now view historical Pay Statements from non-default EINs within the mobile app under My Info > My Pay > Pay History, on the Historical tab. The historical Pay Statements are viewable if the employee account does not exist in the default EIN as defined under Company Settings > Global Setup > Company Setup, on the Company Info tab.
Pay Statements: Sequence Numbering for Printed Pay Statements/Checks (Classic and New UI)
WFR-94479, WFR-107444: Sequence numbering has been added to the outside of printed Pay Statements/checks to easily identify where the item belongs in a group of printed pay statements/checks. The numbering prints the numerical order in which the Pay Statements were produced. This helps to ensure that the check will be properly routed and delivered to the correct recipient.
A sequence number now appears in the upper left-hand corner above the return address on the outside of the printed Pay Statements.
This option is controlled by a new setting, Show print sequence number, in the Include/Exclude and Format section of the Printed Pay Statement Options widget (Company Settings > Global Setup > Company Setup).
Pay Statements: Block Direct Deposit on Void Pay Statement Type
WFR-3821: When a Pay Statement where all or part of the net pay was distributed to a direct deposit account is voided, it creates an ACH transaction in the payment warehouse. If the ACH file is then sent to the bank, the bank will attempt to reverse the funds from the employee’s bank account. In many scenarios, companies may not want the funds reversed from the employee’s account.
A new option, Block Direct Deposit Reversal, has been added in the Pay Statement Defaults section of the Void Pay Statement Type (Company Settings > Payroll Setup > Pay Statement Types). When enabled, this option blocks direct deposits on a Void pay statement.
The voided Pay Statement itself inherits the setting of the Block Direct Deposit Reversal option from the Pay Statement Type. Users can override the setting in the Void Reversal Settings widget in Utilities > Void Options from the Edit Pay Statement screen.
Reports: Refresh Option in New UI (New UI)
WFR-99243: The Refresh option, heavily used for Payroll reports in the Classic UI, is now available throughout Payroll pages/reports (and all other reports) in the New UI and the Mobile App.
Vendors: Removal Error for Missing Vendor Information upon Save
WFR-106634: Vendor setup validations were added in the February 2019 release to prevent users from saving a vendor setup that would cause payroll finalization to fail. One of the validation checks rejected the vendor setup if the vendor Payment Type was ACH-One Per Case and the Group Payment By was not set to Employee + Case #. It has been determined that this combination will not cause payroll finalization to fail and this setup will not be rejected in future validations. Moving forward, when vendor Payment Type is ACH-One Per Case, there are no limitations on the Group Payment By or Consolidate Payment By.
New UI Updates – Functionality Added to Pages
The table below shows the updates made within the New UI and the functionality added. Shown below are example screenshots of the View/Edit pages that are representative of most areas within the product. The design on these pages has been updated to provide a clean, easy to use experience.
Desktop – View/Edit Page Example
In this view, many pages will display jump links in the left panel. When clicked, these links will move you to that widget, shown on the right side of the page. Many pages will also have additional tabs across the top of the header. The tabs will also display jump links and widgets.
Mobile – View/Edit Page Example
In the mobile view, options will be selected from the Actions menu. Where applicable, when selecting the View option, the widgets will be available and can be opened for viewing/editing. Other options such as uploading documents and adding notes will be available at the bottom of the page.
Reports: Group By Courier Column on Delivery Manifest (and Beta) (Classic UI)
WFR-94457: The Group By option is now available for the Courier column in both the Delivery Manifest and the Delivery Manifest (Beta) reports (Reports > Payroll Reports).
The following issues have been resolved with this release.
BSI Export Internal System Error
WFR-102548: Users are no longer receiving Internal System errors when the BSI Quarterly and Periodic files are generated if:
- A W2 is manually edited and the US State is set to blank.
- A W2 is manually edited and the W2 Box 14 Description is set to a 1 alphabetic character string (for example: "A-123").
Minimum Wage Makeup Amount Was Inaccurate When Syncing Time
WFR-85071: When the Sync Time is run to sync time to Pay Statements, the Minimum Wage Makeup Amount is now consistently accurate.
FICA Tip Credit Report Shortage
WFR-68144: When Pay Statements are created for employees and the Tip Credit Report is run, the report no longer erroneously displays negative shortages for employees.
Workers Compensation Policies Conflict Error on Multi-EIN Carrier
WFR-89034: Users can now configure one Workers Compensation carrier across all EIN’s and attach different policies to capture any differences across EIN’s without receiving a Conflict error message when using just one carrier that include all EINs.
Gross Subject Wages Tripled for Railroad Unemployment Tax
WFR-58960: When an employee who is configured for railroad taxes is paid under a Custom Taxable Fringe earning code, the Gross and Gross Subject Wage amounts under the fringe are no longer doubled or tripled for Railroad Unemployment.
My Pay Widget on Mobile App Displayed Negative Days Till Next Payment
WFR-79606: The My Pay widget in the mobile app previously displayed the date as pay day even though it was not yet pay day in the employee's time zone. The widget also displayed -1 days till next payment after 8pm ET on the actual pay date. Moving forward, the date will display as the pay day accurately and the days until the next payment will also display correctly.
Unable to Process Payroll due to Internal System Error
WFR-94149: An Internal system error no longer appears on a Pay Statement when an employee’s Autopay Schedule doesn't have worked hours related to a retro earning. If there is an increase of base compensation, but the Autopay Schedule has zero hours, the retro earning isn't calculated, and no error message appears.
2019 Iowa W-4 Form
WFR-102186: The Iowa W-4 Form for 2019 is now available in the system.
2019 Idaho W-4 Form
WFR-101143: The Idaho W-4 Form for 2019 is now available in the system.
QuickBooks (IIF) v2 Export Net Payroll Offset Displayed Employee Username
WFR-105426: In the QuickBooks (IIF) v2 Data Export, the Net Payroll Record with the total amount of direct deposits no longer displays with the Username populated.
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